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The ACH debit method allows you to transfer funds by authorizing the state to electronically debit your bank account for the amount you report to the state's data collection service. Your account will be debited only upon your initiation and for the amount you specify.
Cost
The state pays the cost for you to report an ACH debit payment. You will be responsible for the fees, if any, your financial institution may charge you for the actual transfer of funds.
Security
The Board will provide you with a temporary security code. You will need to contact the data collection service at 800-554-7500 to establish a permanent security code before you report your first payment. The Board has no knowledge of the security code you establish with the data collection service.
Information Needed to Make a Payment
Regardless of the communication method you select (touch-tone telephone, PC software, or over the Internet), you will need to have available the information listed below when you call. This information also appears in Publication 80 - EFT Information Guide, page 11. In addition, for your convenience, a Debit Payment Worksheet is provided on page 13 of the EFT Information Guide. If you fill out the worksheet before you call, you will be able to respond quickly to the questions you will be asked.
- BOE Account Number. This is the seller's permit number issued to you by the Board of Equalization. When reporting a payment, do not include the alphabetical characters or hyphens that appear in your seller's permit number.
- Security Code. This is the 4-digit security code you have created for accessing the ACH network. See pages 9 and 33 of Publication 80 for more information.
- Tax Type Code. The tax type code identifies the type of tax payment you are making. The following codes are used by the Board:
- 04101 Sales and Use Tax Prepayment #1
- 04102 Sales and Use Tax Prepayment #2
- 04100 Sales and Use Tax Return Payment
- 05600 Prepayment of Sales Tax on Fuel Distributions
- Tax Period Ending Date. Indicate the last day of the reporting period, not the due date. This information must be given in month, day, year format. For example, to report taxes for sales made in the first quarter of 1998, the tax period ending date would be 033198 (March 31, 1998).
- Tax Payment. Indicate the total dollars and cents for your sales and use tax payment. Do not include applicable interest or penalty charges in this total.**
- Penalty Amount. If applicable, indicate the total dollars and cents for your penalty amount. If none, enter zero value.**
- Interest Amount. If applicable, indicate the total dollars and cents for your interest amount. If none, enter zero value.**
- Total Payment. Indicate the total amount of your payment. This is the sum of taxes, penalty and interest payments.
- Verification Code. This is a figure that you will calculate based on the amount you are paying. It is used to help ensure that the information has been entered correctly. The two-digit verification code is a sum of the digits and the number of digits in your total amount. For example, if your total amount is $56,318.00, your verification code is calculated as follows:
- The sum of the digits: 5+6+3+1+8+0+0 = 23
- The number of digits: (5,6,3,1,8,0,0,) + 07
- Verification Code: 30
The data collection service will also calculate the verification code. Your number and theirs must match for the transaction to continue.
NOTE: When using a touch-tone telephone to make a debit payment, you must enter two zeros for the cents. For example, $50,000.00 would be entered as "5000000".
- Warehoused Payment Debit Date. This is the date that you would like your payment to transfer out of your bank account and into the Board of Equalization's bank account. You may select any banking day up to sixty days in advance. You may skip this step and your payment will transfer the next banking day.
- **Do not report penalty and interest charges related to delinquent taxes that have been billed to you by the Board. Report only penalty and interest charges that you have calculated for the current reporting period.
Payments by Telephone
To report an ACH debit payment by telephone, simply call the toll-free number for the state's data collection service using either a touch-tone telephone or personal computer with a modem. When you call, in addition to your security code, you will be asked to provide your seller's permit number and tax payment information. Upon completion of the transaction, the data collection service will then initiate the transfer of funds. Detailed reporting information and specific calling instructions {sample calling instructions} for making your payment will be provided if you register for the ACH debit method.
Payments Over the Internet
To report an ACH debit payment over the Internet, click on the button below to visit the payment website of the Board of Equalization's data collector.
EFT Internet Payments
When to Report a Payment
For an electronic tax payment to be timely, it must be initiated on or before the tax due date and the funds must settle into the Board of Equalization's bank account on or before the banking day following the due date.
To ensure that your funds settle timely, you must contact the data collection service (telephone/PC software/Internet) on or before the tax due date. You can contact the data collection service at any time to report a payment. The service is available 22 hours a day (with a nightly maintenance window from 12:30 a.m. to 2:30 a.m. Pacific Time) seven days a week. Transactions that are completed by 3:00 p.m. Pacific Time will be initiated that day and the funds will settle into the Board's bank account the next banking day.
For your convenience we have provided a complete list of Tax Due Dates, Tax Type Codes, and Tax Period Ending Dates.
Warehousing a Payment
This feature allows you to call the data collection service and select a future date for your payment to transfer into the Board's bank account. You may designate any banking day up to 60 days in advance as the debit date of the payment. (The debit date is the day payment will transfer out of your account and into the Board's bank account.)
Payment Verification
After your have completed reporting your payment, you will receive a reference number from the data collection service. You should retain this number for your records. This number is used if there is a need to trace your payment.
For more information on this reporting method, please see Publication 80 - EFT Information Guide, Pages 9-13.
Sample ACH Debit Calling Instructions - Touch-Tone Telephone Calls
(The following is a sample script of an ACH debit payment reported through a touch-tone telephone. Under touch-tone reporting, the caller always presses '#' after each entry.
Please refer to Information needed to Make a Payment so that all necessary information you will need is available when you report your payment. (You must register for the EFT program and receive confirmation from the Board of Equalization prior to making your first payment.)
Step 1
Dial: 800-554-7500
Step 2
System:
Welcome to the California EFT System. If you are calling from a touch-tone phone, press "1" now. If you have a rotary phone, please hold the line for operator assistance.
Enter: 1#
System
To expedite your call, please press the pound sign (#) after each entry and after the system repeats your entry. If your entry or what you hear is NOT correct, press the star (*) key and the system will re-prompt that field. At any time during the recording, press the star (*) key three times to transfer to an operator.
Step 3
System
For BOE, press '1'. For EDD, press '2'. For FTB, press '3'. For CDI, press '4' and for PERS, press '5'.
Enter: 1#
Step 4
System
To report a tax payment, press '1'. To perform a cancellation or inquiry, press '2'. For a security code change, press '3'.
Enter: 1#
Step 5
System
Enter your BOE account number.
Enter: BOE____________#
System
You entered __________.
Enter: Press # to accept or * to correct and reenter.
Step 6
System
Enter your security code.
Enter: _ _ _ _#
Step 7
System
Enter your tax type code.
Enter: _ _ _ _ _# (04100, 04101, 04102, or 05600)
System
You entered __________.
Enter: Press # to accept or * to correct and reenter.
Step 8
System
Enter your tax period ending date.
Enter: _ _ _ _ _ _# Respond in month, day, year format. For example, September 30, 1998, would be entered as "093098").
System
You entered __________.
Enter: Press # to accept or * to correct and reenter.
NOTE: For steps 9-12, remember to enter cents for all dollar amounts. A decimal point is not used. If you are reporting a zero amount enter 000#.
Step 9
System
Enter your tax amount.
Enter: $__________#
System
You entered __________ dollars and _________ cents.
Enter: Press # to accept or * to correct and reenter.
Step 10
System
Enter your penalty amount.
Enter: $__________#
System
You entered __________ dollars and _________ cents.
Enter: Press # to accept or * to correct and reenter.
Step 11
System
Enter your interest amount.
Enter: $__________#
System
You entered __________ dollars and _________ cents.
Enter: Press # to accept or * to correct and reenter.
Step 12
System
Enter your total amount.
Enter: $__________#
System
You entered __________ dollars and _________ cents.
Enter: Press # to accept or * to correct and reenter.
Step 13
System
Enter your verification code.
Enter: _ _#
NOTE: Step 14 is an optional step. You may designate any banking day up to sixty days in advance, as the debit date of the payment (the payment will transfer our of your bank account and into the Board of Equalization's bank account on the debit date) or you may skip this step (by pressing #) and your payment will transfer the next banking day. Please refer to "Warehousing a Payment" on page 10 of Publication 80 for more information.
Step 14
System
Enter the date you would like your bank account debited.
Enter: _ _ _ _ _ _# Respond in month, day, year format. For example, September 30, 1998, would be entered as "093098").
System
You entered __________.
Enter: Press # to accept or * to correct and reenter.
Step 15
System
Tax report accepted. Your reference number is __________. Repeating, your reference number is __________. Please record this number for your records.
Step 16
System
To disconnect, press '1'. To continue with additional functions, press '2'.
Enter: One of the following:
1# (you will hear "Thank you for using the California EFT System")
2# (you will be returned to Step 3)
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