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Part I - Motor Fuels
E-Filing Handbook and Specifications
Note: This guide contains the required file formats as well
as general plain text instructions needed to file tax forms
(tax returns, reports, and claims for refund) electronically
with the BOE. This guide is designed to provide the rules,
procedures, and technical requirements for the electronic
filing by Information Providers (BOE licensees and registrants),
Electronic Return Originators (ERO) (also known as "Transmitters"),
and Software Developers, collectively referred to as Electronic
Participants.
Chapters 1-8, Motor Fuels E-Filing
Handbook
Chapter 9, EDI version 4030 Specifications
Chapter 10, IRS Electronic File Mapping
Chapter 11, Flat File Specifications
Appendices
Appendix F - Summary Reports
Highlights of June 2006 Map Changes
Part II - Motor Fuels E-Filing Examples
Note: Examples designed to illustrate the electronic filing
of tax forms.
EDI v.4030 Examples |
Flat File Examples |
| Introduction |
Introduction |
| Examples 1-3, Vessel/Pipeline
Operator (PC) |
Examples 1-3, Vessel/Pipeline
Operator (PC) |
| Examples
4-6, Terminal Operator (PO) |
Examples 4-6, Terminal
Operator (PO) |
| Examples 7 & 9, Supplier
of Diesel Fuel (DD) |
Examples 7 & 9, Supplier
of Diesel Fuel (DD) |
| Examples 8 & 10,
Supplier of Motor Vehicle Fuel (PS) |
Examples 8 & 10,
Supplier of Motor Vehicle Fuel (PS) |
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Examples
11 & 12, Exempt Bus Operator (DB) |
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Examples
13 & 14, Diesel Fuel Ultimate Vendor - Weekly (DVW) |
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Examples
15 & 16, Diesel Fuel Ultimate Vendor - Monthly (DV) |
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Examples
17 & 18, Diesel Fuel Claim For Nontaxable Sales and Exports
(DZ) |
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Examples
19 & 20, Diesel Fuel Claim For Nontaxable Uses (DU) |
Part III - Motor Fuels E-Filing Glossary
Note: A compilation of motor fuel, Internet and E-Filing terms
provided for reference.
Part IV - Trading Partner Agreement for BOE Motor Fuels Electronic Filing
Program BOE-400-TPA
Note: An application completed by an information provider
candidate in order to participate in the Motor Fuels Electronic
Filing Program.
Part V - Application for Electronic Return Originator (ERO) BOE-400-ELF
Note: An ERO is also known as a Transmitter. A Transmitter
receives data from its clients, reformats the data if necessary
according to the EDI requirements defined in the guide and
transmits the returns to the BOE. Software Developers must
register as an ERO to be allowed to validate the compatibility
of software products to the Motor Fuels Electronic Filing
Program.
Flat File Templates
The BOE has developed Microsoft Excel templates for each tax
form accepted electronically. Templates with data that correspond
to one of the example tax forms provided in Part II - Motor
Fuels E-Filing Examples have also been created. Though these
templates may be used to create valid Flat Files, they are
intended as examples for reference only.
The BOE does not endorse the Microsoft Excel product nor does
it accept liability for any problems resulting from submitting
an electronic file created from the template. The BOE's Excel
template may be used without a complete understanding of the
Flat File format; however, a level of computer skill is required
to use the Excel template.
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